How To Know if Employees Use Work Devices for Personal Use

If you manage a small business, you must monitor what your employees are doing on their work computers to prevent time theft and data leakage risk. But how can you do this?

You can find out whether your employees are using work devices for personal use by installing desktop monitoring software, using a workplace collaboration tool, making a business email for your employees, or asking the IT department to keep checks on the sites accessed through the business’ wi-fi.

If you want to learn more about these techniques for monitoring employees and find out which might be right for your business, keep reading! This is exactly what we will discuss in today’s article.

1. Install Desktop Monitoring Software on Your Business’ Devices

Desktop monitoring devices are a game changer for employers and managers who want to monitor their workers’ activity on company devices.

This is, by far, the most effective way of finding out what employees are up to on business computers because it provides them with several different options to monitor their employees.

What are these features? Well, that will depend on which desktop monitoring software you opt for and your subscription plan. But here is a list of some examples of the kind of data you can track through these:

  • You can track all keystrokes on your business computer, meaning you’ll be able to find out what your employees are typing.
  • You will be able to see when your employees are online and when they’re inactive.
  • You can track employees’ social media usage during work hours.
  • You will be able to track the social media activities of your employees, even if they log in from their private accounts.
  • You can see the exact contents of your employees’ screens in live time either through screenshots automatically taken by the software or through a discretely recorded life broadcast of your employees’ screens.

Now there are a ton of good desktop monitoring software out there you can choose from, but to save you the trouble of research, here’s one that I recommend you check out:

 

Wolfeye Remote Screen

Wolfeye remote screen is a desktop monitoring software designed specifically for small business owners who want to monitor their employees’ use of business computers and parents who want to keep tabs on their children’s home computers.

Since this software is positioned to be used by small business owners and households, it is also much more budget-friendly than other software; you can get a 1-year subscription for just $97 per PC.

What do you get in return? Well, you can fully access almost any activity that takes place on your business computer through the incredible range of features Wolfeye offers.

Its most notable features are:

  • Live PC Screen Monitoring – You can see everything happening on your business computer’s screen in live time.
  • Screenshots & Visited Websites – Wolfeye will periodically send you screenshots of the computer’s screen and record a list of every website visited.
  • Undetectable Presence – Wolfeye starts up automatically and invisibly each time the target PC starts up.
  • Remote Surveillance – You can see what’s happening on company devices, even if they’re not being used within company premises.

2. Get Employees To Work On Workspace Collaboration Tool

Another great way to keep a closer eye on your employees’ activities is by shifting all internal communications (and applicable assignments) to any popular workspace collaboration tool. Examples of such tools include Slack, ClickUp, Google Workspace, Microsoft Teams, Asana, and more.

As an employer, you usually have the right to contact these collaboration businesses and extract your business’ chats and data. Typically, you will only be allowed to do this if you have the following:

  • The correct plan for your workspace collaboration tool, and
  • The approval or authorization of the collaboration company that owns that collaboration tool to extract your employees’ data.

Will this data be of any use to you? Well, yes and no. You see, when you extract the chats and analytics of your employees from your company-run collaboration tool, you get access to a tonne of data.

Now, this data includes information that might be helpful for you, but it mostly includes noise. So, as an employer, it’s unlikely that you will find yourself regularly or frequently going through this data.

Still, this is a good option to have if you run a business and want to keep track of your employee’s progress and if you want to settle any disputes.

Two great workspaces where you can monitor such data include:

 

Slack

Slack is a digital workspace communication platform allowing businesses to choose their communication structure/ organization.

As a business owner/ manager, you can request a chat and other data analytics from slack, and (provided you’re subscribed to the “plus” plan) Slack will approve your request and send you this data.

 

Microsoft Teams

Microsoft Teams is a business communication and collaboration space. Using Teams, you can access your employees’ data through eDiscovery- a search tool that allows them to surf through private chats and emails in Teams. However, you must first get approved and cleared for legal compliance to access this feature.

3. Create Business Emails for Your Employees

As an employer, you have complete access to all emails employees send or receive on their business email. So, creating business emails for each employee might be a great idea if you want to monitor what emails they’re sending to or receiving from internal or external parties.

It doesn’t stop here. As an employer, you also can go for keylogger software that makes copies of all emails sent and received through the business email and any draft emails your employees may have created but never sent.

However, it is important to note that being this intrusive will likely strain your relationship with your employees.

Employee privacy is important, but if you feel the need to access their emails, ensure you are completely transparent with your employees about it, and ensure you give them the option to send private emails by getting them marked “confidential.”

How useful will these email messages be to you? Well, regarding day-to-day monitoring of employees’ activities, not much. It’s impractical to go through each email every employee in your organization sends or receives daily.

However, when it comes to resolving conflicts, searching through these emails might help resolve issues.

4. You Can Monitor Sites Your Employees Access Through the Company’s Network

Whether your employees are on their personal devices or work devices, if they’re connected to the company’s wi-fi network, your company will have access to every website your employees search on the internet.

You may not be able to see what your employees do on this website, but this will at least tell you whether your employees are searching up work-related content on the internet or using their office hours to shop online.

Conclusion

To sum up, monitoring employees’ use of work devices is important to:

  • Ensure that employees are not using business time and resources for their personal matters.
  • Ensure that the business data stays protected and that no employee intentionally or unintentionally leaks any information to outside parties.

That said, employers can generally monitor employees’ activity on work devices in four ways. These are:

  • Desktop monitoring devices
  • Company-run workspace collaboration tools
  • Business emails
  • Company wi-fi

You may use any one of these solutions (or a combination of them or all of them at once) to monitor your employees, but ensure that you know how to filter out “noise data.”

Sources

Articles.

The Best Live Screen Monitoring Software Compared There are a lot of great reasons that drive businesses and parents to …
Continue reading …
This Is How Remote Workers Can Be Tracked Remote desktop applications have given employers more insights into employee performance to …
Continue reading …
How To Track User Activity on Windows Computer Automatically tracking user activity is an excellent way to gather insights on …
Continue reading …
Is It Legal To Monitor Employees’ Personal Devices? Many of today’s workplaces have moved towards working remotely—whether from home or …
Continue reading …
Can You Track Your Employees on Teams? Employee tracking continues to be a major challenge for small businesses. While numerous …
Continue reading …
How To Monitor Children’s Screen Use (Parent’s Guide) In the modern age of the Internet, monitoring your children’s screen use …
Continue reading …
Can You Monitor Your Employees‘ Internet Usage? With remote working on the rise, more and more people will be working …
Continue reading …
How To Know if Employees Use Work Devices for Personal Use If you manage a small business, you must monitor …
Continue reading …
Is Screen Sharing Detectable? What You Need To Know Virtual collaboration systems are becoming more advanced, and screen-sharing technology isn’t …
Continue reading …
Can Remote Desktop Software Work Without Internet? There is no doubt that remote desktop software offers a valuable tool to …
Continue reading …
Do Companies Put Tracking Software on Their Laptops? Are you worried that your employer might be tracking your laptop activity? …
Continue reading …
Can You See a Laptop Screen on Your Phone? The proliferation of the internet has seen an increase in the …
Continue reading …
This Is How Employee Tracking Software Works Employers generally want to optimize employee productivity. However, this can be challenging if …
Continue reading …
How To Screen Share a Computer Without Them Knowing Screen sharing is a handy tool to remotely monitor another person’s …
Continue reading …
Can Remote Computer Access Be Traced? Remote computer access has become increasingly common after the COVID-19 pandemic. Remote access tools …
Continue reading …
Is Employee Monitoring Ethical or Unethical? Scores of employees now favor remote work because of the flexibility it affords them …
Continue reading …
How To Spy on Other Computers on the Same Network You might need to monitor what others do on your …
Continue reading …
Can Someone See a Laptop Screen Without Permission? Cyber surveillance is no longer the forte of intelligence agencies. Many tools …
Continue reading …
How To Monitor a Child’s Computer Without Them Knowing There are many reasons why a parent might want to monitor …
Continue reading …
How To Choose the Best Live Screen Monitoring Software There are a number of reasons to choose a reliable live …
Continue reading …
Can Employers Track Computer Activity? 5 Facts With the growing popularity of the work-from-home model, there is an ever-growing need …
Continue reading …
How To Remotely View Your Child’s Computer Screen Between porn, viruses, groomers, and cyberbullies, parents today have a lot to …
Continue reading …
Best Software To See What Another Computer Is Doing Many options are available if you want to monitor a computer …
Continue reading …
Can a Remote Desktop Be Monitored? What You Need To Know. Sure, governments, intelligence agencies, and large corporations with endless …
Continue reading …
Is Employee Monitoring Software a Good Idea? Employers have been monitoring employees forever; they’ve just never had tools as sophisticated …
Continue reading …
Is It Possible To Watch Someone’s Computer Screen? Computers have become a critical part of our lives, whether at work …
Continue reading …