Is Employee Monitoring Software Dangerous?
Monitoring employees is a common practice for employers that want to ensure the safety of the workplace or minimize incidences of bad or dangerous behavior among employees. But some might hesitate to use the software due to ongoing concerns about the dangers of the software itself. If you want to learn more about the safety implications of employee monitoring software, this is the article for you. We’ve done all the research and will let you know for sure whether the software could be dangerous.
Employee monitoring software is not inherently dangerous, so long as it isn’t misused or poorly designed. Here are a few ways it can become dangerous:
- Downloaded onto a device without authorization.
- Not properly secured.
- Misused for the user’s own gain.
- Used without employees’ knowledge.
Employee monitoring software doesn’t have to be dangerous to the employer or employee. There are several things you can do to enhance the safety of software like this. In this article, we’ll dive deeper into the dangers of employee monitoring software and reveal what you can do to stay safe.
Is Employee Monitoring Software Dangerous?
As mentioned a bit earlier, employee monitoring software isn’t automatically dangerous. But that can change if you’re not careful.
Employee monitoring software shouldn’t be avoided for fear of dangerous outcomes. In the vast majority of cases, the software is simply a means to an end – a way to gather information.
The software only becomes dangerous when it falls into the wrong hands or is misused. Here are a few ways that it can become a very negative thing:
- Your employer uses the software on company computers without informing employees first. The issue with this is that people may go to personal websites and input sensitive information on what they believe to be an unmonitored computer. This opens the door for their personal information to be stolen, secrets to be shared, and their privacy to be violated.
- A criminal installs the software with the intent to commit fraud or another crime. When a criminal gains access to the software, they may decide to con someone into being monitored without their knowledge. This is a major invasion of privacy and is considered illegal.
- The employee’s information is involved in a data breach. Throughout the course of monitoring employees’ work activities, you may inadvertently pick up personal activities and information. This is a known risk of employee monitoring software. This data can easily be breached if you use software that isn’t properly secured. There are software options out there that are designed to guard against issues like this.
It is under these specific situations where employee monitoring software can become dangerous.
Just as technology becomes more advanced, so does cybercrime. So, it’s important to learn all you can about the dangers of employee monitoring software to stay ahead of it.
How to Mitigate the Risks of Employee Monitoring Software
Just because the risk is out there, it doesn’t mean you’re powerless. In this section, we’ll share some actions you can take to ensure that you are using employee monitoring software safely.
Get to Know the Laws in Your Area
Employee monitoring laws may differ based on your state or country. So, get with your legal team or do some internet research to see whether it’s lawful to use employee monitoring software. Also, be on the lookout for any obligations regarding employee consent and proper usage guidelines.
Those who use employee monitoring software illegally could easily find themselves on the hook for legal issues.
Always protect software passwords
One of the main avenues for danger with employee monitoring dangers is unauthorized personnel getting their hands on the software. Prevent this by safeguarding your employee monitoring software passwords – only share them when it’s absolutely necessary. It’s also a big no-no to write passwords down on paper.
Train Staff On How To Use The Employee Monitoring Software
To reduce the risk of misuse, employees who will be using the software need to be trained on how to use it correctly. They should also be briefed on the overall goals of employee monitoring in the context of your company.
Conduct Periodic Assessments And Audits
There’s no way to know whether employee monitoring software is being used properly and ethically if there are no audits or assessments. Every now and again, you should evaluate how managers are using the software and address any issues that come up. It’s also helpful to seek out how effective the software is for your specific business needs.
Only Use Secure Software
You’d be surprised at how many employee monitoring programs aren’t properly secured. So, do yourself a favor and only use safe, secure employee monitoring software. It’ll have safeguards in place to promote safety and reduce the risk of sensitive information becoming exposed.
Other Effects to Guard Against When Using Employee Monitoring Software
In addition to the safety issues and risks of unauthorized use, it’s imperative to be aware of other negative effects that could surface from the use of employee monitoring software. We’ll outline them below:
Reduced Employee Morale
When employees find out they’re being watched, they may not feel trusted by you, and they may not trust you in turn. The risk is greater if you’re using the software to watch absolutely everything they do. In order for employee monitoring software to work, there should be a balance between privacy and surveillance. And it may take some trial and error to find out what works best.
Most employees will agree that micromanagement can ruin their job lives. The thought of someone virtually breathing over their shoulder at any point could instill negative feelings and even negatively affect productivity.
So, remember that employee monitoring should only be done in moderation – more surveillance without a defined purpose can do more harm than good. Ensure that the focus is always on results, instead of surveilling everything employees do.
So, there you have it – employee monitoring software isn’t dangerous by design. But when it’s not thoughtfully designed or is misused by employers or scammers, that’s when things can get hairy. Still, the benefits of employee monitoring software are indispensable in this work era, where many are working remotely. Just ensure that you heed the warnings and consider the tips in this article to keep the dangers at bay. We hope you found this article helpful!