How to Use Screen Monitoring Software (Complete Guide)
Are you an employer looking into using screen monitoring software, and you want to know how to use it? You should inform employees that you monitor them to avoid legal action or allegations.
Several different features come with screen monitoring software. Screenshots can be used to take a picture of your employee’s computer screen, and you can also monitor suspicious behavior. Wolfeye is an excellent software solution that you can download from the internet.
Screen monitoring can hold workers accountable and improve employee productivity. Read on the find out more about how to use screen monitoring software.
What is Screen Monitoring?
Screen monitoring is when you observe and record a user’s activities on the computer. Employers use it to help improve worker activity. Employees can use screen monitoring software when they are working on a project. They can use it when away from their computer and on websites they visit. Your employee’s username and timestamp will be recorded when they log onto the computer.
What is Remote Screen Monitoring Software
Due to the COVID-19 crisis, many workers decided to work from home. The problem presented to employers was that they needed a way of keeping track of their employees when they were not in the office. Enter screen monitoring software. Remote screen monitoring software allows you to see the screen your employee is looking at. It will take a screenshot of the computer.
Wolfeye remote screen monitoring is a great solution. Some of the ways that Wolfeye can help you monitor your employees:
- Messages and emailsemails
- Websites and computer applications
This software helps by observing and capturing your employee’s activities on the computer and keeps track of all information. You can later find out whether your employee has used their time wisely.
The process of remote screen monitoring allows employers to know if their employees are using their time wisely. Screenshot monitoring is ideal for protecting sensitive information, keeping track of worker productivity, and enforcing company rules.
What Features Does Wolfeye Offer?
Wolfeye is an example of remote screen monitoring with all the features of an excellent remote monitoring program. Consider implementing it as a way of keeping track of your employees. It has the following features:
Remote monitoring allows employers to see their employee’s screens from anywhere. You do not need your employees to be remote workers to use this feature.
Reporting and Analysis
You can monitor your employee’s long-term activities. The reports produced will help you, the employer, understand your worker’s behavior and computer activity.
Website tracking can help you see what websites your employees have been visiting and whether they have genuinely been working on projects or just surfing the internet for leisure.
Wolfeye screen monitoring software allows for customization. Using the screen monitoring system, you can implement a monitoring policy with the necessary information you want to gather.
You can capture your employee’s computer screens in real time. Screenshots capture the moment as it is happening, and you get to look at it at your convenience, and the process is automated.
Multiple Screen Monitoring
Multiple-screen monitoring allows you to monitor several of your worker’s screens simultaneously. You can monitor them based on different groups or teams assigned specific tasks.
Admin Website Console
With this feature, you can access all your employee’s activities on the Internet. Computer screens can be monitored, and information can be recorded. You can also manage your applications.
You will get accurate reports about what your employees are typing. Keyboard and mouse activity can be tracked. It can get into passwords and employee email. You can also record all keystrokes in real time.
Monitor Suspicious Behavior
Wolfeye remote screen lets you monitor the suspicious behavior of employees and see their location and activities, ensuring they do not misuse your company’s sensitive information.
How to Use Wolfeye Monitoring Software
To use Wolfeye, you must first download it from the internet. The software cannot be directly installed by itself. It needs to be downloaded as an attachment to spam mail. Once installed, log in and set up an account on the Wolfeye remote screen website. The next step is to select your settings. You can set it in the following different ways:
- Set up access for all IP addresses
- Set up access for select IP addresses
- Set up a password to disallow access
Once you have set up the software, you can access your employee’s computers anywhere. Go into the Wolfeye website to see your employee’s computer. It is an innovative and inventive solution for finding out who works hard in the workplace.
The best employee screen monitoring practices include employers explaining to their workers why they are using screen monitoring software like Wolfeye. You should let your employees know you are not doing this to invade their privacy but to protect the company. Create policies for your employees that you have the right to take disciplinary action if they violate company policy.
Only allow certain managers to have access to the screenshots so that their confidential information is not misused. When you protect not only the company but also your worker’s best interests, it lets employees know that you are trustworthy. You should first obtain the employees‘ consent when using screen monitoring software. It allows each employee to be a diligent worker and behave appropriately.
How to Use Screenshot Monitoring
Screenshot monitoring allows you to see what is on your employees‘ computer screens without walking over to their desks. It is also an excellent tool for monitoring employees who are working remotely. You can see everything in real-time and keep track of worker productivity. You can see if an employee is making mistakes and determine the best way to correct them.
You can use screenshot monitoring to see what websites your employees have been browsing and if they post on Facebook rather than working. Screenshot monitoring is a fantastic tool to identify the cause of low productivity within a company, and it gives you a way to prove an employee has been slacking off. Some other uses for screenshot monitoring:
- Verify working hours. Track user activity time and get a view of team activity
- Manage remote and in-office teams. View your employee’s work and stay connected
- Track suspicious activities. Protect confidential and sensitive information
- Proof of work You can evaluate work accomplished and get precise billable hours
- Limit distractions. Keep employees focused and target unproductive sites.
Automated screenshots allow the capturing of user screens promptly. Your employee’s computer activity is measured in real-time. If you use screenshots in the office, you can also track how much time your employees spend away from their desks. Screenshots will clearly and accurately report computer activity and job performance.
You can bypass any allegations of invading your employee’s privacy by creating a policy for workers not to use their work computers for personal use. However, during their breaks, they can use the computer to check their email, email, social media, etcetera. You must also clarify that your employees should not disclose important company information. You can use screen monitoring for this purpose.
How Does Screen Monitoring Software Work?
Screenshot monitoring is set up to automatically capture the screen of your employee’s computers in real time. With screenshot monitoring with screen monitoring software like temp monitor, you will invite the employee for screenshot monitoring, ask the employee to run the application, and screenshots are consistently sent to the managers to track information.
By using screen monitoring software, the manager can have access to any information that has been recorded. It allows for considering employee performance, as the reports help prepare improved strategies for the business. The monitoring of screenshots is to assess the employee’s productivity and work performance.
Employee screenshot monitoring can be placed into two categories: manual and automatic. Manual application of this software involves the employer turning on the monitoring manually by setting up the screenshot with the employee’s computer with whom they are monitoring. With automatic screenshot monitoring, the application takes screenshots at set times and focuses either on specific employees or all of them.
As an employer, it may be a wise idea for you to implement automatic screenshot monitoring software. This way, employees will not feel singled out or unfairly targeted. Every image you capture will be stored on the cloud, and you can see them whenever you want. It takes the guesswork away from determining which employees are being unproductive.
Your managers can track employee productivity on the web, which helps them track employee information in real time and keep an eye on worker activity. The purpose is that managers can download the application to their computers without downloading it. All they have to do is use the web to track employee activity.
How to Use Keystrokes Monitoring
With keystrokes monitoring, you receive reports concerning what your employee is typing. Everything gets recorded, including mouse clicks. This software includes the monitoring and recording of typed passwords, email emails, and chats. You can learn more about employee productivity and worker performance, which should be the goal of any screen monitoring software.
The way keystrokes monitoring works is that it relies on a coded program. The program tracks direct and records keystrokes down to each letter typed by the user. Not only does it help to measure the productivity of each worker, but it also produces proof of work, whether positive or negative. Keystroke monitoring is a common aspect of screen monitoring software.
When you incorporate keystroke monitoring into the picture, you will receive improved employee productivity reports, better information security, and more accurate alerts. With keystroke monitoring, you can also prevent fraud, security breaches, and malicious intent if there has been any suspicious activity on your employee’s computer.
Keystroke monitoring calculates the number of keystrokes made in an hour for precise keylogging. It also evaluates how many mistakes were made during typing activity and the number of corrections made during typing. Some of the monitoring tools can make these three assignments automatically. How many words typed per minute can give you insight into employee productivity and the accuracy of their work.
How to Use Email Monitoring
Most employers in the United States can monitor their employees‘ email emails as long as they are sent or received on a company computer. If that is the case, it is the employer’s property, and you can monitor their email. Connecticut, Delaware, and New York have laws that require employers to obtain the consent of their employees before email monitoring.
The law that affects this type of interception is the Electronic Communications Privacy Act of 1986. This legislation indicates that your employees‘ email emails are subject to being monitored when working. However, the three states challenging this ruling may foreshadow other conditions that may follow suit. Some states do not have specific rules concerning employee monitoring, but there is an inference that it is an invasion of privacy.
In California, if the employer does not receive the employee’s consent, they may risk a potential class action lawsuit and the intervention of government enforcement. There needs to be more protection for companies who choose to go around this law. However, they could post a statement at the bottom of their employee’s emails that electronic communications are being monitored.
If there is a legitimate business purpose for monitoring employee email, it is perfectly legal and ethical. The best way to handle it is to develop a policy regarding employee privacy. Letting your employees know that you are monitoring them absolves you of any wrongdoing or invasion of privacy and protects you, the employer, from any allegations against you.
What Are the Benefits of Screen Monitoring?
There are many benefits to using screen monitoring to see employee activity. It can be a valuable tool to increase productivity in the work environment. It is also common for employers to use tools like screenshot monitoring and keylogging to find out more about what employees are doing during work hours. The following include some of the benefits of screen monitoring:
- Increased productivity If your employees know they are being monitored, they will likely work harder, which also helps reduce distractions.
- Improved security Employee monitoring software can help companies detect security breaches.
- Identifying performance issues By tracking employee activities, employers can find areas where employees are not performing well and correct them.
- Time management You can identify time-wasting activities, such as Facebook or other similar platforms. The result is better time management.
- Protecting company reputation Helps companies eliminate inappropriate behavior that may compromise the brand.
Employee monitoring can also increase communication and collaboration, improving employee relationships. The result is better teamwork and more outstanding work performance. Screen monitoring helps employees take accountability. If they see proof of their mistakes or lack of productivity through screenshots, they can take responsibility for their actions and strive to progress.
Screen monitoring software is a great tool to help improve employee productivity. The best screen monitoring practices involve letting employees know they are being monitored.